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Improving Justice Delivery Through Technology

Connected courts rely on telepresence and collaboration tools to streamline activity.
  • by Calvin Hennick
  • Business and technology journalist | June 06, 2017

Anytime deputies have a chance to avoid transporting an inmate from a jail cell to an external location, it may mean fewer risks for all involved.

For instance, less contraband could be coming in. If there’s foul weather, there’s less of an opportunity for a crash. Sheriff’s offices don’t have to tie up personnel moving people back and forth. And escape attempts are less likely.

A growing number of counties, states and municipalities rely on tech solutions to facilitate virtual court appearances. In addition to reducing the chances of a security breach or other incident, these tools are helping governments save money on transportation, provide remote access to interpreters, deliver services to inmates and allow public attorneys to share and access documents.

“It’s crystal clear technology,” says Joseph G. Mangano, senior business development strategist for public safety in state and local government at CDW. “You can see how the person looks, how they’re acting, how they react to a question. It’s like you’re right there.” 

While such tools have been available for years, they have been out of reach for many agencies, especially smaller court systems that lacked the resources to invest in on-premises solutions. However, that changed in late 2015, when CDW partnered with Cisco Systems to offer subscription services to cloud-based telepresence for law enforcement agencies and court systems. Today, the IT networks at many of these organizations are beginning to catch up with demand, finally making the benefits of telepresence available to a wider range of organizations within the justice system. 

“The technology is much better now, and we’ve been able to reduce some of the hardware costs,” Mangano says. “I think we’re still on the introductory curve. We’re seeing more telepresence devices in courtrooms, but we’re also seeing mobile devices coming into play.”

$200,000

The amount saved in interpreter costs across 70 courtrooms by the 9th Judicial Circuit Court in Orlando, Fla., after the implementation of video interpretation services via Cisco Systems TelePresence equipment 

Source: StateTech, “4 Steps for Implementing Collaboration Tools Within Government,” February 2017

 

 
Connecting Families

For years, the Brooklyn Public Library has hosted adult literacy programs for inmates at Rikers Island. When officials looked to expand those programs to include inmates’ children, they turned to IT solutions to connect kids to their parents. 

The TeleStory program, which kicked off with a pilot in 2014, utilizes Cisco telepresence technology to facilitate reading sessions between inmates and their children. The kids and family members visit a private room at the library supplied with books and toys, and the library provides the jail with the same set of materials, allowing inmates and their children to read and play together, almost as though they were in the same room. 
 

What Is ‘Connected Justice’? 

Cisco is an industry leader in collaboration and telepresence solutions for the justice system and law enforcement agencies — solutions that the vendor refers to under the umbrella term of Connected Justice technologies. 

“Counties and municipalities are finding more and more uses for the technology,” says Daniel Stewart, senior justice adviser for public safety and defense at Cisco. 

The Connected Justice systems are made up of a combination of telepresence hardware, collaboration and communications software and processing power. Typically, inmates engage with the systems from special cells or holding rooms outfitted with a device such as the Cisco DX70, a 14-inch video communications unit. A judge might rely on a larger unit, such as the Cisco DX80, which offers life-size video on a 23-inch screen. Some cities, counties and states also make use of Cisco TelePresence SX and MX series products, which offer displays of up to 70 inches. Agencies use applications like Cisco WebEx and Cisco Jabber to connect via video, as well as to share content. 

While on-premises versions of Connected Justice systems are available, it’s the web-hosted version offered by Cisco and CDW that is allowing more organizations to adopt these solutions. As the cloud has matured, Mangano says, law enforcement and judicial agencies are becoming more comfortable utilizing hosted services. At the same time, many have made or are making network upgrades that can handle the traffic. 

“What’s changed is that there are now networks and the cellular capabilities to allow mobile devices to play in this area,” says Mangano. “When you look at jails, there’s a lot of older technology in these organizations that are ripe to be replaced by newer tech. That’s what we’re seeing happen.” 

One might wonder, then, why cellphones aren’t being used more often, especially since they are ubiquitous.

“The CDW and Cisco telepresence solution can be delivered on all types of mobile devices, including Windows, Android and iOS operating systems. The choice of which device to deliver the service depends on many options — who the users are, where the users are, what network services are available and what user experience is the best for the situation you are delivering the service in,” Mangano says. “Mobile devices are small in nature and, therefore, do not provide the best user experience in a court setting. Our combined solution is very flexible and can be used on all types of devices in many environments.”

How Is the Technology Being Used? 

First, it’s important to note how Connected Justice systems aren’t being used. Telepresence solutions aren’t a replacement for the traditional trial process. Rather, they’re meant to facilitate more routine court procedures, such as arraignments. Or, if a court needs to take care of a small procedural matter for an inmate who is housed far from the courthouse, a judge might elect to conduct a hearing via video. 

“If you’ve got somebody in an upstate prison in New York, and the court forgot to do something small, driving them across the state for a five-minute hearing costs a lot of money,” Stewart says. “That needs to be done by video.”  

In jails, many vendors have popped up in recent years to offer video visitation systems that charge inmates’ families for access to video calls. Prisoner advocates have complained about the price and quality of some of these systems. 

While Cisco technology is used to facilitate visitation programs (see “Connecting Families”), the vendor doesn’t collect revenue from prisoners or their families. “Cisco will never be in the business of charging a family for visitation,” says Stewart. “It’s just something we don’t do.”

 
Better Bail 

In New Jersey, counties are using telepresence solutions to comply with a new state bail reform law that requires defendants make their first court appearance within 48 hours of their arrest. 

The Bail Reform and Speedy Trial Act went into effect at the beginning of 2017, with the aim of decreasing jail populations and saving money by eliminating bail in most criminal cases. 

While jail systems save money by housing fewer inmates, court systems must work to process inmates faster — including, in some cases, on weekends and holidays — to meet the 48-hour deadline. To help reduce costs and keep proceedings moving on days when courthouses and jails aren’t operating at full staff, many counties are relying on video solutions. 

After three months, there were nearly 2,400 fewer people in jail awaiting trial in the state than there were at the same time one year earlier. 

 

Additional Benefits

Although courts and law enforcement agencies operate in a very specific context, many of their needs are like those of organizations in other industries. In virtually any instance when two or more people need to connect — but when physical transportation is expensive or inconvenient — telepresence tools can help streamline workflows and eliminate inefficiencies. 

In addition to connecting defendants to court for video arraignments, some court systems use Connected Justice solutions to allow parties and witnesses to make motions or deliver testimony from anywhere through a secure video connection. Judges and arbitrators can also use these systems to connect simultaneously with multiple sites and review evidence and legal arguments. Interpreters can be brought into court via video from anywhere in the world, eliminating travel costs and delays. And court systems and law enforcement agencies can use telepresence tools to conduct internal business, allowing officials and staff to meet, collaborate and engage in trainings remotely. 

Some police departments even connect systems to officers’ mobile devices, enabling “rolling roll calls” that allow officers to begin their shifts already on the streets. 

In Texas, some court officials use Connected Justice technologies to ensure compliance with the state’s Fair Defense Act, which requires appointment of a public defender within 24 hours of a person’s arrest. Those with the technology rely on a robust IP network and video endpoints to communicate with defendants. 

“The technology is being used by district attorneys, public defenders, police and sheriff’s departments,” says Stewart. “It’s being used to deliver health, education and mental health services. Anytime inmates, courts or law enforcement need to communicate face to face, Connected Justice solutions can facilitate that.”

 
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