Printer Supplies Program
Membership Request Form
Program Membership Perks
Membership in CDW’s Printers Supplies Program (PSP) ensures your organization receives discounted prices on the consumables you purchase every day and provides you access to a wealth of resources and optional services.
Upon enrollment in PSP, your organization is authorized to receive the following Program Perks:
Discounts on every brand and type of printer consumables CDW sells
- Includes toner, ink and maintenance kits
- Features consumables from HP, Xerox, Brother, Ricoh, Oki Data, Dell, Canon, Epson, Samsung, Lexmark, West Point and Zebra and includes many other brands within CDW's product catalog
Free ground shipping on products in CDW's Printer Supplies category
Members with 10 or more Active* devices also qualify for the following additional Program Perks:
Access to CDW’s Printer Fleet Management software tool (“PSP Tool”)
Ability to elect one or both of these Toner Ordering options:
- Prompted Toner Ordering
- Electronic notification of low toner
- Custom toner ordering portal
- Free ground shipping
- Automatic Toner Ordering
- Consumables ship automatically upon low toner conditions
- Labeled packing slips to ensure delivery to the correct printer
- Free expedited shipping
Printer fleet utilization reports and supplies budgeting assistance
Printer fleet reduction, replacement and deployment consultations (up to 4 per year)
*For purposes of this PSP, an Active device is defined as a printer or multi-function device that is connected to the Member’s network, monitored by CDW through the use of a third-party Printer Fleet Management software tool (“PSP Tool”), and for which supplies have been purchased by Member from CDW within the last 6 months.
View CDW PSP Terms and Conditions. Membership only offered to U.S. customers.
Complete These Steps to Become a PSP Member:
A CDW representative will contact the Member to verify the information provided, confirm Member’s eligibility to participate in PSP, discuss setupand provide instructions on how to access the features of PSP. Please allow 2 to 5 business days from initial contact for membership confirmation and setup activities to be completed. After your acceptance of the CDW PSP Terms, you receive membership confirmation from CDW, pricing and freight discounts will be available and displayed through a log in provided through CDW’s extranet.
CDW PSP Terms and Conditions
These CDW Printer Supplies Program Terms (“PSP Terms”) govern Member’s participation in the Printer Supplies Program (“PSP”). Member’s obligations under these PSP Terms, including its payment obligations, are subject to the current terms and conditions for the Sale of Products and Services on CDW’s website (“Webterms”), which are incorporated herein by reference. For the purposes of these PSP Terms, Member means “Customer”.
PSP pricing and freight discounts will be available to Member provided Member references its designated CDW Account Number when placing an order with CDW. CDW will provide ground shipping at no charge to Member for products within CDW’s Printer Supplies category. All orders are subject to CDW’s standard shipping policies in effect at the time of order placement and include lowest-cost ground freight within the 48 contiguous United States at no additional charge. In those instances where Member requests express or overnight delivery, CDW’s current shipping costs will be pre-paid by CDW and added to Member’s invoice. Notwithstanding the foregoing, all orders delivered via the Automatic Toner Ordering method which receive expedited shipping will not result in a charge to Member.
The PSP tool consists of third-party printer fleet management software (“PSP Tool”). Member is responsible for Member’s access to and use of the PSP Tool via the username and password assigned by CDW. Customer is responsible for using the PSP Tool in accordance with any documentation provided by the third-party printer fleet management software provider. Member acknowledges and agrees that CDW has no liability or obligation regarding the PSP Tool or Member’s use of the PSP Tool.
EXCEPT AS SET FORTH HEREIN, AND SUBJECT TO APPLICABLE LAW, CDW MAKES NO OTHER, AND EXPRESSLY DISCLAIMS ALL OTHER, REPRESENTATIONS, WARRANTIES, CONDITIONS AND COVENANTS, EITHER EXPRESS OR IMPLIED (INCLUDING WITHOUT LIMITATION, ANY EXPRESS OR IMPLIED WARRANTIES OR CONDITIONS OF FITNESS FOR A PARTICULAR PURPOSE, MERCHANTABILITY, DURABILITY, ACCURACY OR NON-INFRINGEMENT) ARISING OUT OF, OR RELATED TO, THE PSP TOOL OR ITS PERFORMANCE OR NON-PERFORMANCE.
Provided that Member has accepted these PSP Terms, membership in the PSP is effective upon the date Member receives an email from CDW confirming such Membership. The Membership will continue for one (1) year, and will automatically renew thereafter for additional one (1) year terms until terminated by either party. Either party, in its sole discretion, may terminate Member’s participation in the PSP at any time without cause with thirty (30) days’ written notice to the other party. The discounts extended to Member will continue to remain in effect with respect to orders submitted prior to the termination of Member’s participation without cause.
CDW reserves the right to immediately terminate Member’s participation in the PSP if Member is in breach of these PSP Terms. Except in the event of breach of these PSP Terms, Customer shall, within 10 days of termination, remove the PSP Tool from its system. In the event of breach of these PSP Terms, CDW reserves the right to immediately terminate Customer’s use of the PSP Tool, in which case Customer shall promptly remove the PSP Tool from its system.
These PSP Terms contain the entire understanding of the parties with respect to the PSP and supersede and replace in their entirety any and all other prior or contemporaneous agreements and understandings, whether oral, written, electronic or implied, if any, between the parties with respect to the PSP.